Job Details

  • Title: Construction Coordinator
  • Code: RCI-LON-19966-1
  • Location: Coleman Florida (FL) 33521
  • Posted Date: 05/06/2019
  • Duration: 3 Months
  • Status: Open
Talk to our Recruiter

  Job Description

  • Provides administrative support to Project staff
  • Assist contractors to evaluate all contract documents and prepare reports for any deficiencies in projects and ensure adherence to all design and construction regulations for all new buildings at various locations and ensure effective maintenance of all project schedules.
  • Coordinate with various departments to bid for processes and maintain track of all project schedule and ensure compliance to all timeframe and prepare an effective work schedule in coordination with design engineers and maintain regular visits to construction sites.
  • Documentation Management- Generates project documentation at request; maintains and coordinates project files, payment applications, subcontractor documents, certificates of insurance, compliance documents, and other project-based documents
  • Project Correspondence – Compose and/or edit letters, memos, internal/external reports, and procedures as directed
  • Purchase Orders – Completes purchase orders in a timely manner; ensures accuracy and completeness throughout the entire process
  • Change Orders – Completes change orders in a timely manner; ensures accuracy and completeness throughout the entire process
  • Evaluate all projects and ensure compliance to all budgets for contract services and coordinate with project manager to review all projects and maintain estimates and track all invoices and work orders.
  • Lien Releases – Any liens received should be entered into the shared file under appropriate job and subcontractor/vendor folder; once payment has been sent to the lien holder, requests a lien release; once received the lien release is also entered into the shared drive and a physical copy filed in the subcontractor/vendor file
  • Certificates of Insurance (COIs) – Verifies current
  • Collaboration - Works collaboratively with administrative team and serves as a backup, when necessary

Requirements:

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Support Project Manager, Superintendent, Project Engineer and Assistant Supers
  • Assist Project Managers in administrative of projects from contract signing to final reporting
  • Schedule and managed jobsite safety meetings, management and organization of construction office
  • Created, managed and organized all file systems and folders; hard copy and on the computer
  • Track Construction Project Schedules, timely or un-timely completion of project status using MS Project.
  • Manage the supplies needed for job completion, completed customer invoices and arrange meetings with the customer as needed.
  • Maintain Computerized Job Folders for Project Manager, Superintendents
  • Create, manage and organize all files and folders; hard copy and on the computer. Manage day-to-day operation, maintain daily interactions with clients.
  • Create finishing documents such as O & M's, Balancing Reports, & As-Built Drawings
  • Greet clients, answer phone calls, check voicemail, screen e-mails, prepare invoices, track customer billing and payments.
  • Coordinate Safety Meetings, Actively Involved with all Safety Related Aspects
  • Assist in general office duties
  • Perform a diverse range of executive duties for the construction managers
  • Created, managed and organized all file systems and folders.
  • Handle administrative duties for construction managers
  • Turn in all invoicing for proper close out of each job.
  • Transcribed and created construction completion lists, punch lists and Quality Control lists for trades to complete
  • Create & Submitt Submittals
  • Retail Labor Tracking
  • Executed bi-weekly reports on all projects.
  • Close-Out of Project: Collect, assemble and submit all required project data
  • Responsible for quality control by tracking status of orders and scheduling equipment installs.
  • Point of Contact for General Contractors, Sub-Contractors, Customer
  • Worked in job site office and provided support for Director of Construction
  • Strong organizational skills with the ability to multi-task
  • Attention to detail and problem-solving skills
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent time management skills and the ability to prioritize work
  • Excellent written and verbal communication skills
  • Record minutes at executive meeting
  • Perform all general office duties and Operations meeting attendance.