Job Details

  • Title: Administrative Assistant
  • Code: RCI-GILD-06346
  • Location: Foster City California (CA) 94404
  • Posted Date: 05/08/2019
  • Duration: 12 Months
  • Status: Open/Slot Over
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  Job Description

The position entails work under general supervision in the Clinical Operations process group for routine tasks and with detailed instructions on new assignments. 

  • Gathers, collects, records, tracks and verifies complex data and information from multiple sources
  • Prioritizes workload involving multiple large projects/timelines
  • Understands the goals and objectives of the team and contributes to the attainment of those G&Os
  • Keeps the bigger picture in mind and influences workload accordingly
  • May screen and prioritize shared email inbox
  • Arranges meeting logistics
  • Drafts meeting agendas and assists in preparing meeting minutes
  • Follow-up on status of deliverables due to team members
  • May assist with the development of process-related documents including flow charts, templates, PowerPoint slides, and business-enabling documents
  • Under close supervision may review and participate in the quality assurance of process-related documents
  • Excellent verbal and written communication skills and interpersonal skills are required
  • Administrative assistant experience preferred
  • Must be familiar with Word, PowerPoint, and Excel. MS Project and Visio experience is desired
  • Must be able to work both independently and as part of a team