Job Details

  • Title: Account Payable Specialist
  • Code: RCI-CLG-08028
  • Location: Summit New Jersey (NJ) 07901
  • Posted Date: 06/10/2019
  • Duration: 12 Months
  • Status: Open
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  Job Description


1. Process vendor invoices for payment, ensuring proper coding, signature authorization and data input into Oracle A/P module. Ensure that invoices that pertain to services have the proper approval. Ensure that invoices for tangible goods are matched to the PO receipt detail when the entered into Oracle and validated. 
2. Ensure that all invoices that pertain to specific legal entities are approved and processed within the correct legal entity in Oracle. Ensure that the cash disbursements are from the correct bank account. 
3. Maintain AP Log and monitor invoices that have been routed for approval on a daily basis. Follow up with the approver to ensure that the invoices are returned to AP in a timely manner. Update and remove invoices that have been processed for payment or that have been accounted for within Oracle from the log, so that they are not accrued for at month-end. Research and provide the G/L account code pertaining to the invoice so that accrual entry can be created from the AP Log detail. 
4. Initiate weekly ACH and check run as approved by the Director of Operations. Ensure that the required reports are generated and approved according to department SOPs. Ensure that the files are transmitted successfully to PNC. 
5. Provide Treasury Department with required documentation supporting wire transfer payments and record payment confirmations within Oracle. 
6. Generate and maintain recurring vouchers within Oracle A/P Module. Ensure that all recurring payments are approved and generated according to the payment schedule. Maintain a file containing the detail and approval of the recurring payments. 
7. Process all check requests for the US Operating Unit within the proper legal entity and ensure disbursements are from the correct operating account. Comply with the instructions provided regarding the issuance of the check from the requestor. 
8. Process all Medicaid reimbursements that are submitted for payment. Ensure that they are approved within accordance to the Corporate Signature Authority Policy. 
9. Process all Quarterly Tax payments as submitted by the Tax Department. 
10. Answer and respond to vendor inquiries in a timely manner. 
11. Process all legal invoices for payment that have been approved and submitted for payment by the Legal Department. Provide timely assistance with all inquires from the Legal Department and outside counsel. 
12. Timely process all Citibank invoices for payment. Ensure that approval is in accordance with the Corporate Signature Authority Policy. Ensure that the payments are applied to the correct accounts. 
13. Utilize the data loader functionality within Oracle to eliminate the manual entry of invoices that have large distributions associated with them, such as Wheels and Map invoices. 
14. Provide timely assistance to all internal operating functions/departments. 
15. Assist with any ad-hoc projects as necessary. Skills/Knowledge Required: Associates Degree in Accounting / Finance preferred. Strong personal computer skills including Excel and familiarity with accounting software. Strong interpersonal and telecommunication skills. Knowledge of Oracle Financial System.