Job Details

  • Title: Administrative Assistant
  • Code: RCI-16253513
  • Location: Beaverton, OR 97005
  • Posted Date: 09/23/2022
  • Duration: 12 Months
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  Job Description

1 year duration

This role is on-site in the hybrid model

Team prefers someone with prior Client experience    

NXT DPCSR. ADMINISTRATIVE ASSISTANT

GLOBAL & DIGITAL PRODUCT CREATION INNOVATION

WHO WE ARE LOOKING FOR

  • We are currently seeking a Sr. Administrative Assistant to perform a wide range of administrative duties, including preparing correspondence; scheduling, managing calendars, producing, editing and reformatting documents; preparing expense reports and purchase orders; tracking and completing invoice coding and participating in budget updates; updating organizational charts; coordinating department or equipment moves; managing security and space planning processes, secure areas and providing support to 3 of the Sr. Directors of Digital Product Creation – all while collaborating across a broader team of admins supporting the Client Explore Team.
  • Our ideal candidate is comfortable navigating ambiguity, building from scratch, and always having a bias for action.
  • They can develop solutions for challenges without an existing playbook.
  • And they know how to partner with various partners to ultimately implement change. 

WHAT YOU WILL WORK ON

  • The Sr. Administrative Assistant role supports the Digital Product Creation team within NXT Product Innovation.
  • In the role, you will respond tactfully and promptly to inquiries and problems within your scope of established authority; handle confidential information; serve as the central contact for general department information; and coordinate a full range of meeting, event and travel arrangements.
  • This opportunity also involves utilizing your computer skills to create high quality graphic and text PowerPoint presentations often under tight timeframes.
  • You may also be required to maintain ongoing reports or databases, department websites, shared drives and Sharepoint sites. 

WHO YOU WILL WORK WITH

  • You’ll be the point person for the NXT Digital Product Creation team and report to the VP.
  • On the daily you will be supporting a large, diverse team of Client people with a variety of management styles, as well as managing outside suppliers and vendors.
  • People appreciate your ablitity to be resourceful in the face of ambiguity and to find sollutions on your own.

WHAT YOU BRING

Requirements

  • High School diploma or GED
  • 3 years' experience as an administrative assistant or other support role in a professional business environment
  • Intermediate-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
  • Experience creating high-quality presentations utilizing PowerPoint/Keynote and complex reports using Excel is strongly preferred
  • Experience planning team off-sites
  • Strong written and verbal communication skills required
  • Standout “can do” positive attitude, highly collaborative
  • Proven ability to work in a fast-paced, results-oriented, team environment
  • Strong organization skills and the ability to prioritize multiple tasks
  • Ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail
  • Must be comfortable with ambiguity and be resourceful enough to find solutions on your own
  • Previous experience working with budgets and/or purchasing is strongly preferred
  • Previous Client work experience is a plus
  • Ability to occasionally work outside of core business hours