Executive Assistant in Fort Worth, TX

  • Title: Executive Assistant
  • Code: RCI-17499413
  • Location: Fort Worth, TX 76134
  • Posted Date: 10/03/2022
  • Duration: 12 Months
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  Job Description

Executive Assistant

 

Job Description

 

  • This highly visible position that provides a wide range of advanced administrative duties and projects in support of the Vice Presidents of Global Regulatory Affairs (GRA) and the Head of Regulatory Operations.
  • The nature of the job involves frequent interaction with contacts at all levels of the organization. 
  • In addition, there is regular exposure to confidential data, requiring considerable use of tact, integrity, discretion, and judgment.
  • In this position, you are expected to work independently with only general guidance on a variety of special projects. 
  • The ideal candidate organizes and prioritizes their work, demonstrates a keen attention to detail and works well under pressure.

Duties:

  • Organizes meetings, takes meeting minutes and maintains departmental electronic shared files.
  • Preparation of presentations and data compilation.
  • Works with multiple tasks and deadlines simultaneously.
  • Manages and expedites flow of work and correspondence through the VPs of GRA/Head of RA Operations office and initiates follow-up actions.
  • Prepares letters and memorandums, summarizes and analyzes data, and gathers reports.
  • Collects and presents data for projects and meetings.
  • Independently composes correspondence and materials and sends to both personnel and/or senior management, as well as outside contacts.
  • Prepares meeting materials and arrangements, reconciles monthly expense reports, coordinates domestic and international travel arrangements, processes financial documents, and orders office supplies.
  • Corresponds with legal to prepare contracts, manage amendments and/or extensions while adhering to compliance and company policy.
  • Manages the flow of and keeps track of invoices.
  • Supports coding, obtains approvals and interacts with Finance/ Accounts Payable to ensure payments are made in an accurate and timely manner, while in conformity with effective policies and procedures.
  • Maintains files with copies of approved invoices and related documents.
  • Manages and maintains multiple calendars; schedules meetings, web conferences and teleconferences, and tracks upcoming meetings and events.
  • Researches a wide variety of complex information requests and compiles information for reports.
  • Independently administers ad hoc or annual projects within company policy.
  • Assists the recruiting department with the interview scheduling and hiring/onboarding processes.

Minimum Requirements

  • Bachelor’s Degree or equivalent years of directly related experience (HS+8 yrs; Assc+4 yrs)
  • The ability to fluently read, write, understand and communicate in English
  • Relevant work experience is preferred

Education:         

  • Bachelor’s Degree or equivalent years of directly related experience (HS+8 yrs; Assc+4 yrs)


About Rangam:

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