Contract Administration Specialist in Seattle, WA

Contract Administration Specialist (aka Contract Facilitator), Research & Early Development (sits in Seattle, WA)

• The Contract Facilitator, for the research and development centers in the Bay Area, partners with scientists and enterprise business partners to enable rapid and high-quality contracting solutions for a high-performing, innovative team.
• The successful candidate will work with other subject matter experts and stakeholders including legal, procurement and external partners.
• The role will be based at our Seattle site in Washington to support our partners in the Bay Area.

Core responsibilities:

• Lead the successful execution and life-cycle management of templated agreements and their associated purchase orders as follows:
• Ensure contract requests align with department project and budget goals and track with Finance/Operations to maximize the value of every contract executed.
• Proactively generate, review and/or edit agreement drafts to align with business unit needs/requirements; and ensure contracts are executed efficiently, compliantly, and effectively. Proactive engagement with stakeholders to resolve issues.
• Partner with legal department and other stakeholders to incorporate specialist language to mitigate any potential risks.
• Facilitate the collection of key information and triage to the appropriate contracting group for specialty agreements.
• Be the subject matter expert for all department contracts, including managing the maintenance of a central repository and contract expiration tracker for renewal/planned expiration.
• Be the central resource for the team on contract procedures, policies, and changes to the same; provide guidance on key contracting concepts; provide input and advocacy for improving contract-related procedures by identifying and adopting best practices and alignment across teams.
• Work with Finance to ensure purchase orders are assigned the correct cost center.
• Develop and report on appropriate metrics to senior management.

Required Skills:

• 3-5 years contract facilitation experience.
• Exceptional accuracy and attention to detail.
• Proactive and customer focused with strong interpersonal skills.
• Excellent organizational and time management skills.
• Must be able to prioritize multiple tasks in a deadline-driven environment.
• Experience with Icertis, SharePoint and/or Ariba systems would be an asset.
• Experience and/or educational background in research, biological sciences and/or early drug development would be an advantage.

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