Administrative Coordinator in Foster City, CA

Administrative Coordinator

*Subject to Vaccine Mandate/Accommodations*

Job Description

• We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Executive Director and leadership team.
• The position will be based in Foster City, CA and will have a high level of visibility in the organization.

Key Responsibilities:

• Coordinate large events which includes the planning, organizing, and implementation of event activities
• Serve as a primary resource for data and information to the department
• Recommend, interpret, and/or implement company and internal administrative policies and procedures
• Interfaces with internal management and staff to address/support a wide range of administrative needs
• Prioritize workload involving multiple large projects/timelines by anticipating and arranging for needed resources
• Utilizes software programs such as MS Outlook, Excel, and PowerPoint to create graphs, charts, spreadsheets, and presentations
• Understand the goals and objectives of the entire department and contributes to the attainment of those G&O's
• Liaise with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations
• May review monthly budget, reviews and researches variances
• Assist with facilities space planning or office set-up as needed
• Assist in the onboarding/offboarding of staff members
• Acts as a resource to other administrative assistants and may be cross trained as back up to cover if he/she is out of the office for an extended time period
• May schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition
• May design/revise processes to enhance workflow, which includes the use of software to generate reports, statistics, timelines, correspondence and presentations

Minimum Qualifications:

Knowledge, Skills and Abilities:

• Demonstrated effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills
• Demonstrated high level of proficiency with MS Office Suite: Outlook, Word, PowerPoint, and Excel
• Works under minimal supervision; proactive and anticipates future department needs and prepares accordingly

Specific Education and Experience Requirements

• Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
• Associates Degree or higher preferred
• Biotech experience is preferred as we are working towards developing a better grasp of what the PSLs need.
• We would like to have a better understanding of regulatory/project phases so we can be proactive rather than reactive in support of our respective PSLs.

'In addition to supporting the PSL team, a critical function is the willingness/ openness to build cohesive relationships within the administrative group, ie working collaboratively and flexibly to support each other.

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. Specialized in attracting and retaining talents globally for a rewarding career in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, be it jobs in USA, UK, India, or Ireland. Also remote jobs, work-from-home jobs, or contract jobs in different verticals and industries.
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