Administrative Assistant in Newark, NJ

Location: Currently hybrid. Remote with ability to be in Newark, NJ office once a week (or as needed)

Summary:

• The Administrative Assistant will be responsible for all office administrative needs including but not limited to, data entry, invoice verification calls, purchase requisition generation, invoice processing (ARIBA and SAP service entries), onboarding tasks, running reports, meeting scheduling/coordination and ad-hoc projects.

Duties

• Moderator Shared Outlook Mailboxes
• Data Entry
• Customer calls to confirm services rendered
• Create purchase requisitions
• Invoice processing (SAP & Ariba)
• Create packages to validate invoices
• Admin will support on-boarding for new hires
• Schedule meetings
• Ad-hoc projects/tasks

Qualifications

• Ability to acclimate, work in fast paced environment, multi-task, quick learner, attuned to details
• Proficient in MS Outlook, Excel and PowerPoint
• 3-5 years of experience

Education requirements:

• associates degree or higher

Notes:

• Supports the processing of invoices, purchase orders, email approvals (DocuSign, etc.), assisting with the on-boarding of new associates (opening IT tickets, coordinating equipment & access requests)
• Data entry
• Coordinate various meetings (on-site & virtual)
• Quick thinker, problem solver, proficient in Microsoft Office
• SAP and/or Ariba is a preferred but not a requirement
• Supporting all programs in the Clean Energy space of the organization

Rangam Consultants is a minority, women-owned, disability workforce solutions global organization. Specialized in attracting and retaining talents globally for a rewarding career in IT, Engineering, Scientific, Clinical, Healthcare, Administrative, Finance, Business Management, and many more, while integrating veterans and individuals with disabilities into the workforce. Indeed, we connect career aspirants to relevant job opportunities, be it jobs in USA, UK, India, or Ireland. Also remote jobs, work-from-home jobs, or contract jobs in different verticals and industries.
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