Job Details

  • Title: Project Manager
  • Code: RCI-16542
  • Location: North Chicago, IL 60064
  • Posted Date: 03/08/2022
  • Duration: 12 Months
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  Job Description

Global Material Review

Project Manager


  • Ensure all promotional materials are reviewed by cross functional teams, medical, regulatory, compliance and others as required by Client policies.
  • Operate within an Always Audit-Ready mindset.
  • Provide expertise in content reuse, working with brands and agencies to increase Client’s reuse of content, across channels.
  • Influence and teach brand team members about the benefits and importance of content reuse.
  • Facilitate Medical/Regulatory meetings that include Marketing representatives to ensure the process runs efficiently resulting in clarification and/or decisions (e.g. concept meetings, elevation meetings, strategy sessions). 
  • Consult with OEC and Legal when required.
  • Provide expert process guidance/support for all individuals within the approval process.  Responsible for working with third party suppliers and advertising agencies during project development, routing projects through the Med/Reg approval process.
  • Act as a subject matter expert for Veeva Vault PromoMats; provide training to internal and external users
  • Contribute to the development of new content review workflows and processes
  • Contribute to content operational process improvement, searching out and recommending opportunities for increased efficiency
  • Monitor timelines for material approval as agreed by the Global Materials Review Grid (GRID).
  • Work with Client Global personnel to create agenda and schedule concept, collaboration, and review meetings; facilitate concept, collabs, and ad-hoc meetings
  • Identify when escalations are needed; communicate concerns or issues to Client leadership in a timely manner
  • Collect and organize all guidance, decisions, and next steps from Global Material Review meetings and disseminate to members. 
  • Ensure all reviewer comments are implemented within each draft and final material
  • Approve the final approved version of the material post-review in the MR system.  Confirm assets for the final approved material is included in Veeva.
  • Provide solutions and contingency plans
  • Drive MLR audit process, provide proactive support
  • Lead and/or assist on special projects for the Global Materials Review Process, as needed; communicate with teams to ensure local review compliance
  • Manage Affiliate processes as required for local events (meetings, Congresses, etc.), as well as Co-creation processes, including concept reviews
  • Provide Affiliates with Veeva Promo mats projects details if review is needed.
  • Generate and lead best practices for content review and lifecycle management for assigned brands
  • Contribute to continuous process improvement through initiatives such as sharing best practices, peer reviews and performance audits
  • Measure to MLR process KPIs, drive continuous improvement, efficiency and effectiveness of the process
  • Identify opportunities for MLR process automation so there can be increased focus on content

 What are the top 3-5 skills requirements that would be nice to have-but not required?

  • Previous experience with Material Review/Compliance preferred
  • Knowledge of Veeva
  • PMP
  •  Previous Pharma Experience