Job Details

Position Responsibilities:

• Facilities staff support as needed
• Extremely strong oral, written, time management and digital communications skills used across a variety of areas
• Work with internal and external partners (and all customers) in a pleasant and positive manner
• Schedule internal/external meetings, coordinate associated agendas and catering
• Have comfort with working with new office automation technologies, including use of audio/video conferencing
• Submit purchase requisitions and check requests for multiple sites and track expenses
• Obtain reports from SAP for financial reporting
• Submit invoices to correct Managers for approval and track invoicing against POs or CARs.
• Work with vendors on invoicing issues
• Process invoices/contracts through Client systems such as Ariba/SAP
• Create Smart Sheets and Excel spreadsheets for projects and financial tracking

Desired Experience:

• Strong organizational skills and a positive, pleasant and “can-do” attitude are required, combined with a high level of professionalism
• Strong interpersonal and communication skills, collaboration/teamwork, and adaptive skills required
• Proficiency in Microsoft suite (i.e. Word, Excel, PowerPoint, Project, Skype) required

Ideal Candidates Would Also Have:

• Familiarity with the Central New Jersey Region
• Previous experience in high technology or life sciences firm (e.g. biotechnology) is a plus
• Experience with Ariba, SAP, Excel, Smart Sheets preferred

Other qualifications:

• Minimum of three years progressive administrative experience