Job Details

  • Title: Administrative Assistant
  • Code: RCI-48717-1
  • Location: Lawrenceville, NJ 08648
  • Posted Date: 06/24/2022
  • Duration: 6 Months
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  Job Description

Administrative Assistant

Hybrid Role

Responsibilities will include (but not limited to):

  • Support the leadership team in managing calendars, daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
  • Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization
  • Support communications IE: Townhall, office hours and team building activities and Corporate Communications newsletter
  • Knowledge management: Ownership of Corporate Communications SharePoint and keeping the SharePoint up to date (Metrics)
  • Management of Corporate Communications social events and travel
  • Coordination of key corporate visits & events for Corporate Communications
  • Support any engagement teams within Corporate Communications
  • Assist in the preparation of correspondence, presentations and/or reports as required
  • Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team
  • To organize and coordinate leadership meetings as required


Qualifications and Experience required:

  • The candidate must have experience working well in a team environment with flexibility to react to changing business needs, as well as problem solving and administrative ability
  • Excellent PC skills to include Microsoft Office Suite, SAP, Ariba, OrgPlus
  • Excellent Interpersonal and Organizational Skills and proven ability to multitask
  • To be able to communicate cross-functionally internal to site and external to other BMS sites in aligning and collaborating well with all such groups
  • Proven event management skills
  • Previous Pharma or BMS Experience a plus
  • Associates or bachelor’s degree required
  • Minimum 5 years of Administrative Assistant Experience