Job Details

Administrative Assistant

Hybrid Role

Responsibilities will include (but not limited to):

• Support the leadership team in managing calendars, daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
• Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization
• Support communications IE: Townhall, office hours and team building activities and Corporate Communications newsletter
• Knowledge management: Ownership of Corporate Communications SharePoint and keeping the SharePoint up to date (Metrics)
• Management of Corporate Communications social events and travel
• Coordination of key corporate visits & events for Corporate Communications
• Support any engagement teams within Corporate Communications
• Assist in the preparation of correspondence, presentations and/or reports as required
• Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team
• To organize and coordinate leadership meetings as required

Qualifications and Experience required:

• The candidate must have experience working well in a team environment with flexibility to react to changing business needs, as well as problem solving and administrative ability
• Excellent PC skills to include Microsoft Office Suite, SAP, Ariba, OrgPlus
• Excellent Interpersonal and Organizational Skills and proven ability to multitask
• To be able to communicate cross-functionally internal to site and external to other BMS sites in aligning and collaborating well with all such groups
• Proven event management skills
• Previous Pharma or BMS Experience a plus
• Associates or bachelor’s degree required
• Minimum 5 years of Administrative Assistant Experience